Livingston County
  • 05-Dec-2018 to 19-Dec-2018 (EST)
  • Probate Court
  • Howell, MI, USA
  • $50,490.00
  • Salary
  • Full Time

Comprehensive Benefit Package Available - BCBS Health & Dental, Vision, Life Insurance, Disability, EAP, Pension, 457, Wellness & Telemedicine


POSTION SUMMARY:

Under the direction of the Probate Judge and the Deputy Circuit and Probate Court Administer, is responsible for supervising and assisting in the daily operations of the Probate Court. Supervises and participates in the intake, review, and administration of guardianships, conservatorships and other probate matters. Responsible for processing all informal probate proceedings.

ESSENTIAL JOB FUNCTIONS:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 

  1. Assists the Deputy Circuit and Probate Court Administer in managing the day-to-day operations of the Probate Court. Oversees all assigned staff, assigns work, evaluates performance and makes recommendations regarding discipline if required.  
  2. Functions as a lead worker. Performs all tasks in the Probate Court operation, instructs staff in procedures, trains staff and assists with more difficult issues and situations.  
  3. Directs case file management which includes monitoring court files to ensure readiness for court proceedings, overseeing files through opening, closing, and destruction, and processing all informal probate estates, wills, guardianships, conservatorships, and mental commitments in accordance with court rules, applicable laws, and statutes. 
  4. Investigates and resolves problems and complaints that are referred by judges, staff, attorneys and the general public. 
  5. Conducts status conferences and deficiency hearings in accordance with the applicable statutes and court rules in matters under the jurisdiction of the Probate Court as directed by the Probate Judge.  
  6. Monitors qualifications and appointment of professional guardians. 
  7. Advises and answers questions for attorneys and the general public on Probate Court procedures. Oversees appointment and payment of guardians' ad litem, court appointed attorneys, and guardianship reviewer. 
  8. Keeps abreast of legislative and regulatory developments. Attends conferences, workshops, and seminars as appropriate. 
  9. Performs other duties as directed. 

PAY RATE INFORMATION:

The Administrative Specialist position is a non-union position, and starting pay is $24.2739 per hour.  This position is eligible for step pay increases within our Grade 8 Wage Scale.  Top end of the current wage scale for this position is $31.5557 per hour.

NON-UNION BENEFITS:

Benefits:

  • Hybrid pension plan which includes a Defined Benefit & 401a with an employer match
  • Comprehensive Medical, Pharmacy, Dental & Vision
  • Optional Voluntary 457 Deferred Compensation plan
  • Short-term & Long-term disability 
  • Employer paid Basic Life & AD&D insurance
  • Health & Dependent Flexible Spending Accounts
  • Paid vacation, sick days & 13 Holidays
  • Tuition Reimbursement
  • Up to $500* annual Wellness reimbursement & $100 incentive for completing your annual physical & Health Assessment
  • Voluntary benefits such as Accident, Critical Illness & Hospital policies
  • Employee assistance program (EAP)

*  pro-rated based on date of hire

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND MINIMUM QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following: 

  • Bachelor's Degree and two years of progressively more responsible court experience including supervisory experience.  
  • Livingston County Courts, at its discretion, may consider an alternative combination of formal education and work experience. 
  • Thorough knowledge of the principles and practices of probate law, conducting legal research, and applicable local, state and federal laws, rules and regulations. 
  • Considerable knowledge of the State of Michigan Probate Court system, court procedures and practices, analyzing and researching statues and case law, preparing and interpreting legal documents, and maintaining case files. 
  • Skill in effectively communicating ideas and concepts orally and in writing.           
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, and the public. 
  • Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations. 
  • Skill in the use of office equipment and technology, including Microsoft Suite applications, the county's financial software and county, court and state software databases. 
  • Ability to attend meetings scheduled at times other than normal business hours.  

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes.   The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or   feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance.   Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.

The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.

Livingston County
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