Livingston County
  • 04-Dec-2018 to 18-Dec-2018 (EST)
  • Circuit Court (Central Services)
  • Howell, MI, USA
  • 16.78
  • Hourly
  • Temporary

POSITION SUMMARY

Under the supervision of the Court Financial Officer, performs a variety of tasks in support of the judicial and administrative functions of the courts. Duties include, but are not limited to, processing attorney bills, posting charges to accounts, assisting families with account balances, setting up payment plans, preparing bank deposits, preparing monthly statements, delinquency letters, yearly state income tax intercept orders, assisting staff with questions regarding account balances and performing other court-related duties.

ESSENTIAL JOB FUNCTIONS

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

  1. Provides financial support for Juvenile Court, Probate Court, Circuit Court and possibly District Court if so assigned.
  2. Generates monthly billing statements for collection of court costs, fines, etc. from juvenile offenders and their parents.
  3. Send past-due notices as needed.
  4. Posts charges of attorney fees and drug screens to accounts.
  5. Meets face-to-face with juvenile offenders and/or their parents to set up payment plans for reimbursements to the county for court-ordered costs, fines, attorney fees and other charges.
  6. Assists probation officers, juveniles and parents with questions regarding account balances.
  7. Receives financial court orders and posts charges to accounts and sends statements for payment.
  8. Balances receipts and prepares bank deposits.
  9. Generates intercept orders of state income tax refunds for past due accounts and appears in court when account balance is disputed by defendant(s).
  10. Processes administrative and attorney bills for Juvenile Court, Probate Court, and Circuit Court.
  11. Provides month-end reporting for Juvenile Court and Probate Court. Reconciles month-end numbers for accuracy in the financial software system.
  12. Performs monthly grant-funded employee timesheet collection/verification.
  13. Maintains active vendor list with attorneys and others, including vendor packet/ W-9 updates.
  14. Performs record keeping for jury payments and restitutions.
  15. Processes bankruptcy cases and submits claims documentation as requested.
  16. Performs other duties as directed.

 

PAY RATE INFORMATION

The Temporary Account Clerk position is a non-union position, and starting pay is $16.78 per hour.  This position is eligible for step pay increases.  Top end of the current wage scale for this position is $20.05 per hour.

 

REQUIRED KNOKWLEDGE, SKILLS, ABILITIES AND MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.

Requirements include the following:

  • Associate's Degree in accounting, paralegal, business or related field and two years of progressively more responsible experience in bookkeeping or accounting, preferably in a law or court environment.
  • The county, at its discretion, may consider an alternative combination of formal education and work experience.
  • Knowledge of the principles and practices of government accounting, generally accepted accounting principles, and office procedures.
  • Considerable knowledge of bookkeeping principles and practices, general ledger government accounting, cash handling, receipting documents and payments, and providing customer service support.
  • Skill in assembling data and preparing comprehensive and accurate reports.
  • Demonstrated ability to maintain professional integrity and respect for those requiring juvenile services including the ability to lead and earn respect.
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, children and families and the public.
  • Skill in the use of office equipment and technology, including Microsoft Suite applications, database and financial software use and the ability to learn new software programs applicable to the position. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.

The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.

Livingston County
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