Livingston County
  • 04-Dec-2018 to 13-Dec-2018 (EST)
  • Sheriff
  • Howell, MI, USA
  • 17.3593
  • Hourly
  • Full Time

Comprehensive Benefit Package Available - Health, Dental, Vision, Life Insurance, Disability, EAP, Pension, 457, Wellness

Position Summary:

Under the supervision of the Inmate Service Sergeant or Undersheriff, is responsible for performing a wide range of billing duties, including preparation and submission of United States Marshal Service inmate ledgers and billings, County Jail Reimbursement Program (Diverted Felon) ledgers & billings, Parole Detainer ledgers and billings, and Conveying Convicts Invoice vouchers. Data entry and clerical duties for: All transportation of inmates, Inmate reimbursements to the jail, document off site Inmate medical expenses, and inmate Ability to Pay forms. Serves as the primary point of contact for the US Marshal Service-billings, MDOC-billings, and the CELCO representative. Administrative Assistant to the Inmate Services Sergeant and Jail Lieutenants, and at times the Road Lieutenants and Undersheriff.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 

  1. Documents all US Marshal Inmate movement to and from Livingston County Jail, including: Court Transportation, Inmate housing (release and bookings), and medical transportations. Prepares a monthly invoice to the US Marshal Service.
  2. Ensures that work is carried out in compliance with all policy and regulatory requirements.
  3. Receives, reviews, and documents all court Judgment of Statements form the court to verify qualification for the County Jail Reimbursement Program (aka-Diverted Felon). Submit monthly billing ledgers to MDOC.
  4. Receives, reviews, and documents all Parole Detainers received from the Jail to determine qualification of Parole Violators reimbursement. Submit monthly billing ledgers to MDOC.
  5. Receives, reviews, and prepares invoice vouchers for Conveying Convicts. Submit monthly vouchers to MDOC.
  6. Reviews, and documents information regarding off site medical invoices to verify incarceration at time of service. Reports will be available to the Jail Lieutenant as needed.
  7. Receive, review, and document all Jail transports to and from Livingston County. These ledgers shall be made available to the Inmate Services Sergeant and Jail Lieutenant as needed.
  8. Data entry into Kiefe for inmate reimbursement for incarceration from ledgers provided by CELCO (inmate reimbursement agency).
  9. Responsible for attaching completed Ability to Pay forms to each inmates profile in JMS.
  10. Responsible for updating, revising and additions to the current Sheriff's Office and Jail Policy and Procedures.
  11. Performs basic office duties, such as copying, filing, faxing, typing standard documents, and entering data.
  12. Attends workshops, and seminars is directed.
  13. Performs other duties as directed.


Pay Rate Information:

The Billing Specialist/Jail position is a non-union position, and starting pay is $17.3593 per hour.  This position is eligible for step pay increases within our Grade 4 Wage Scale.  Top end of the current wage scale for this position is $22.5674 per hour.


  • Hybrid pension plan which includes a Defined Benefit & 401a with an employer match
  • Comprehensive Medical, Pharmacy, Dental & Vision
  • Optional Voluntary 457 Deferred Compensation plan
  • Short-term & Long-term disability 
  • Employer paid Basic Life & AD&D insurance
  • Health & Dependent Flexible Spending Accounts
  • Paid vacation, sick days & 13 Holidays
  • Tuition Reimbursement
  • Up to $500* annual Wellness reimbursement & $100 incentive for completing your annual physical & Health Assessment
  • Voluntary benefits such as Accident, Critical Illness & Hospital policies
  • Employee assistance program

*  pro-rated based on date of hire


Required Knowledge, Skills, Abilities and Minimum Qualifications:

The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Requirements include the following: 

  • High school diploma or GED and three years of progressively more responsible experience in accounts receivables and medical billing.  
  • The County, at its discretion, may consider an alternative combination of formal education and work experience.  
  • Certified Cash Handling Trainer. 
  • Considerable knowledge of performing bookkeeping activities, balancing accounts, maintaining and processing financial information, and maintaining accurate and detailed records.
  • Skill in assembling and analyzing data and preparing comprehensive and accurate reports. 
  • Skill in effectively communicating ideas and concepts orally and in writing.
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public. 
  • Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations. 
  • Skill in the use of office equipment and technology, including Microsoft Office applications, billing software and other databases. 

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.

The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.




Livingston County
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