Livingston County
  • 04-Dec-2017 to 24-Dec-2017 (EST)
  • County Clerk
  • Howell, MI, USA
  • Starting at $24.2739/hr- Grade 8- Non-Union
  • Hourly
  • Full Time

Comprehensive Benefit Package Available - Health, Dental, Vision, Life Insurance, Disability, EAP, Pension, 457, Wellness


The Elections Division of the Livingston County Clerk's Office is responsible for accepting candidate filings, programming and printing ballots, overseeing and maintaining permanent records of election results of all countywide elections, regular elections and special elections. Other duties include assisting local clerks and citizens in interpreting Michigan Election Law and Campaign Finance Law according to state statutes. The Elections Coordinator/Deputy Clerk is Under the supervision of the County Clerk, plans, organizes, coordinates, and manages federal, state, and county elections and all facets of the voter registration process in accordance with Michigan Election Law, and other applicable federal, state, and local laws and regulations, including administrative direction from the Michigan Secretary of State Bureau of Elections. Conducts elections for other governmental entities that may contract with the County for elections services.  Responsible for maintenance of voter registration databases, training poll workers, staffing and supervising County election night workers, providing technical election support to local city and township clerks, recording minutes for the County Board of Canvassers and County Elections Commission, and preparing final canvassing documents.  Responsible for handling all aspects of election recounts and recalls within the County and preserves official election documents, candidate campaign finance disclosures and official records for the County Election Commission.

BENEFITS:

  • Hybrid pension plan which includes a Defined Benefit & 401a with an employer match
  • Comprehensive Medical, Pharmacy, Dental & Vision plans; which begin 1st of the month following your date of hire.
  • Health Savings Account when enrolled into a HDHP plan
  • Optional Voluntary 457 Deferred Compensation Retirement plan
  • Employer paid Short-term & Long-term disability & Basic Life & AD&D insurance
  • Health & Dependent Flexible Spending Accounts
  • Telemedicine, Health Advocates & Health Comparison tools
  • Paid vacation, sick days & 13 Holidays. Unused vacation and sick time rolls over
  • Tuition Reimbursement
  • Countywide Wellness program including; up to $500 annual Wellness reimbursement* & $100 incentive for completing your annual physical & Health Assessment.
  • Voluntary benefits such as; Accident, Critical Illness, Hospital & Whole Life policies
  • Employee Assistance Program

*Pro-rated based on DOH

PAY RATE INFORMATION:

The Elections Coordinator/Deputy Clerk position is a non-union position and starting pay is $24.2739/hr. This position is eligible for step pay increases within our Non-Union Grade 8 wage scale. Top end of the current wage scale for this position is $31.5557/hr.

ESSENTIAL JOB FUNCTIONS:

  1. Oversees day-to-day elections operations for the county. Supervises the receipt and certification of affidavits, nominating and qualifying petitions for state, county, school and library candidates as well as precinct delegates to determine if candidates are eligible to be placed on the ballot.
  2. Implements election laws and procedures as necessary; develops written procedures and policies; monitors existing procedures for compliance with state and federal laws; maintains files of all laws, rules, attorney general opinions and relevant court decisions.
  3. Programs the ballot design/layout as well as voting equipment programming for the county. Uses special proprietary software (state and federal certification required) to create ballots and the database for election tabulation. Responsible for the ballot proofing process. Programs voter assist terminals for the disabled to properly accept and mark ballots.
  4. Provides direction and guidance to local clerks' offices regarding election law and election conduct. Provides technical support and troubleshooting to local jurisdictions relative to voting equipment and election software. Forwards voter registrations, absentee ballot applications, and absentee ballots to local clerks.
  5. Manages the canvass and certification of election results by the Board of County Canvassers. Organizes and assists the Board with the ballot container inspection process. Provides training to and advises the Board on election law and proper procedure. Prepares and submits required forms for Board payment of services rendered.
  6. Responsible for the setup, conduct, cost calculation, chargeback and certification of all recounts requested within the county.
  7. Investigates election and campaign finance violations, ensuring that all provisions of state law have been followed and, when a violation occurs, calculates and assesses the appropriate fee and if necessary, presents it to law enforcement, the County Prosecutor and/or State Attorney General for further investigation.
  8. Responds to in-person, email, and phone inquiries from the public, media, judges, state legislators, city/township/ school/library officials, county commissioners and county-wide officials regarding candidacy questions, campaign finance questions and campaign violations.
  9. Responsible for staffing and supervising additional staff required for election night.
  10. Develops training curriculum and conducts training classes for poll workers and local clerks as required by law.
  11. Coordinates the scheduling and assists the County Clerk in conducting post-election audits as mandated by the Bureau of Elections.
  12. Reviews existing and proposed legislation to determine the impact on the administration of elections. Communicate with legislators, city and township clerks, and others as necessary to impact election laws and regulations.
  13. Maintains and updates the County Clerk elections web page.
  14. Ensures proper maintenance and storage of election related records in compliance with federal, state and local record retention requirements.
  15. Serves as the local clerk in jurisdictions where the local clerk "opted-out" of conducting school elections.
  16. Responsible for invoicing the state, city, townships, school and library districts for costs permitted to be recovered by statute.
  17. Responds to election-related FOIA requests within prescribed legal timeframe.
  18. Responsible for keeping county precinct and district maps accurate and updated for each elected district.
  19. Prepares and posts meeting notices, agendas, minutes and packets of the Board of County Election Commissioners.
  20. Monitors vacancies, appointments, and partial terms for county, township, city, village, school and library offices.
  21. Performs all the duties of a Deputy Clerk in the Vital Records Division.
  22. Performs other duties as directed.

 REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND MINIMUM QUALIFICATIONS:

  • Associate's Degree in business technology, business administration, or related field and four years of progressively more responsible experience in a clerk's office operations and election administration.
  • The County, at its discretion, may consider an alternative combination of formal education and work experience.
  • Certified as a Notary Public, Deputized Clerk, and Certified Election Official.
  • Michigan Vehicle Operator's License.
  • Thorough knowledge of the principles and practices of election processes and procedures and all election activities.
  • Considerable knowledge of election terminology, Election Day processes and procedures, training election volunteers and staff, voter registration procedures, utilizing maps and tax digest, and maintaining detailed and accurate records in both electronic and non-electronic formats.
  • Skill in assembling and analyzing data and preparing accurate reports.
  • Skill in effectively communicating ideas and concepts orally and in writing.
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with County employees, contractors to the County, representatives of other governmental units, professional contacts, elected officials, and the public.
  • Ability to assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.
  • Ability to attend meetings scheduled at times other than normal business hours.  
  • Ability to work prolonged and extended hours during election activities. 
  • Ability to respond to election related emergencies or service needs on a 24-hour basis.
  • Skill in effectively communicating ideas and concepts orally and in writing, and making presentations in public forums.
  • Skill in the use of office equipment and technology, including Microsoft Suite applications and the ability to learn software applications and databases utilized by the Clerk's Office.
  • Skill in the use of specialized election equipment including, but not limited to, ballot marking devices, scanning equipment, and specialized election software.
  • Skill in the use of document imaging software and equipment.
  • Ability to attend meetings scheduled at times other than normal business hours.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance. Accommodation will be made, as needed, for office employees required to lift or move objects that exceed this weight.

The typical work environment of this job is a business office setting where the noise level is quiet and sometimes moderate.

 

Livingston County
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